Privacy Policy
Our Privacy Promise
ClassCoins is built privacy-first for educators. We collect only the minimal information necessary for classroom management, store minimal student data collection (first names only), and never use data for advertising or commercial purposes outside of education.
Effective Date: November 6, 2025
PizzaParties LLC ("we," "our," or "us") is committed to protecting the privacy of educators and students who use the ClassCoins platform ("Service," "Platform," or "ClassCoins"). This Privacy Policy explains our minimal data collection practices and how we protect the information you share with us. ClassCoins is designed with privacy-first principles, collecting only essential information for classroom management functionality.
1. How ClassCoins Works (Privacy Perspective)
ClassCoins operates through a teacher-managed system that minimizes data collection:
- Teachers create accounts with standard professional information
- Students do not create accounts or provide personal information
- Physical coins connect to digital tracking when tapped on teacher devices
- Student names are entered by teachers only when needed for classroom tracking
- All data remains under teacher and school control
Key Privacy Features
• No student accounts or passwords
• No student email addresses or contact information
• No cross-site tracking or advertising
• Minimal data collection (first names only)
• Teacher-controlled data management
2. Information We Collect
2.1 Teacher Account Information
When teachers create accounts, we collect:
- Full name and professional title
- School or institutional email address
- School/district name (optional)
- Authentication credentials (securely encrypted)
- Account preferences and classroom settings
2.2 Classroom Activity Data
For classroom management purposes, we store:
- Student first names only (entered by teachers during coin deposits)
- Coin deposit records and point balances
- Reward redemptions and classroom activities
- Teacher notes and observations (if added)
- Classroom statistics and progress tracking
What We Don't Collect
• Student last names, email addresses, or contact information
• Student account credentials or passwords
• Personal identifying information beyond first names
• Detailed personal or family information
• Academic records or test scores
2.3 Technical Information
- IP addresses and device information (for security and support)
- Browser type and version
- Session timestamps and basic usage analytics
- Essential functional cookies (no advertising or tracking cookies)
- Error logs for technical support
3. How We Use Information
3.1 Core Platform Functions
- Enabling coin deposits and digital reward tracking
- Supporting classroom behavior management activities
- Providing teachers with progress dashboards and analytics
- Maintaining accurate point balances and reward systems
- Facilitating positive classroom engagement tools
3.2 Platform Operations
- Maintaining platform security and preventing unauthorized access
- Providing technical support to teachers
- Improving platform functionality based on usage patterns
- Ensuring data integrity and system reliability
What We Never Do
We NEVER sell, rent, or share any information with third parties for advertising, marketing, or commercial purposes. We NEVER use classroom data for behavioral targeting, profiling, or purposes unrelated to education.
4. Data Access and Sharing
4.1 Who Can Access Data
- Teachers: Full access to their own classroom data and student progress
- School administrators: Access only when granted by teachers or required by school policy
- ClassCoins support: Limited access for technical support only, under strict confidentiality
- Students: Can view their own progress when using teacher devices in classroom settings
4.2 Limited Third-Party Services
We use carefully selected service providers for:
- Cloud hosting and data storage (with strict data processing agreements)
- Email communications and platform notifications
- Security monitoring and backup services
- Anonymous analytics for platform improvement (no personal data shared)
4.3 Analytics During Beta Phase
During our beta testing period, we may use analytics services like HotJar to understand how teachers use the platform and improve the user experience.
- Analytics collect only anonymous usage patterns (clicks, navigation)
- No student names or classroom data are shared with analytics services
- Data is used solely to improve platform design and functionality
- Learn more: HotJar Privacy Policy
- Opt-out available: HotJar Do Not Track
5. Data Security and Protection
5.1 Technical Safeguards
- Encryption: All data encrypted in transit (TLS 1.3) and at rest (AES-256)
- Access Controls: Role-based permissions and multi-factor authentication
- Network Security: Firewalls, intrusion detection, and security monitoring
- Data Isolation: Teacher data separated and protected
- Regular Updates: Security patches and system updates maintained
5.2 Operational Security
- Regular security training for all personnel
- Background checks for employees with data access
- Incident response procedures and breach notification protocols
- Secure data centers with 24/7 monitoring
- Regular security audits and assessments
6. Data Retention and Deletion
6.1 Retention Periods
- Active Classroom Data: Retained while teacher account is active
- Inactive Teacher Accounts: Data retained for 2 years, then permanently deleted
- Student Names: Deleted when teachers remove them or close accounts
- Technical Logs: Retained for 1 year for security and troubleshooting
6.2 Data Deletion
Teachers can:
- Delete individual student records at any time
- Export all classroom data before deletion
- Request complete account deletion
- Receive confirmation of data removal
7. Teacher and Student Rights
7.1 Teacher Rights
- Data Control: Full control over all classroom data
- Access Rights: View and export all data at any time
- Deletion Rights: Remove any or all data upon request
- Data Portability: Export data in standard formats
7.2 Student and Parent Rights
Since students don't create accounts, data rights are managed through:
- Teacher Mediation: Teachers can remove student information upon request
- School Policies: Following institutional procedures for data requests
- Direct Contact: Contacting ClassCoins support for assistance
- Data Minimization: Only first names are collected, reducing privacy risks
7.3 Exercising Rights
To exercise data rights:
- Contact your teacher directly for student data requests
- Email hello@classcoins.com for account or platform questions
- Include specific details about your request
- We will respond within 30 days
8. Cookies and Tracking
8.1 Essential Cookies Only
ClassCoins uses only essential cookies for:
- Maintaining teacher login sessions
- Saving classroom preferences and settings
- Ensuring platform security
- Providing basic functionality
8.2 No Advertising or Tracking
We do NOT use:
- Advertising or marketing cookies
- Cross-site tracking technologies
- Social media tracking pixels
- Behavioral profiling tools
- Third-party advertising networks
9. Data Breach Notification
In the unlikely event of a security incident:
- Immediate Response: Incident contained and investigated within 24 hours
- User Notification: Affected teachers notified within 72 hours
- Transparency: Clear communication about the incident and our response
- Prevention: Implementation of additional safeguards to prevent future incidents
10. International Data and Compliance
ClassCoins operates within the United States and complies with applicable privacy laws. We store and process all data domestically using US-based infrastructure and do not transfer data internationally except in limited circumstances for technical support or legal compliance.
11. Children's Privacy
ClassCoins is designed to minimize privacy risks for students of all ages:
- No student account creation or password requirements
- No collection of personal contact information
- No behavioral profiling or advertising
- Teacher-supervised access only
- Minimal data collection (first names only)
12. Changes to This Privacy Policy
We may update this Privacy Policy to reflect platform improvements or legal requirements. Changes will be communicated through:
13. Contact Information
For questions about this Privacy Policy, data practices, or to exercise your rights:
Email: hello@classcoins.com
Questions? We're happy to explain our privacy practices or help you understand how ClassCoins protects your classroom data. Don't hesitate to reach out with any concerns or questions.